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Parish Council Meeting

Date
Tuesday, 9th September 2025 07:30pm

Pitchford Village Hall.

Agenda
  1. 25.9.1 Chairman’s Welcome
  2. 25.9.2 Present & Apologies
  3. 25.9.3 Declarations of Pecuniary or Personal Interest
  4. 25.9.4 Confirmation and Acceptance of the Minutes of Previous Meeting
  5. 25.9.5 Public Session
  6. 25.9.6 Shropshire Councillor’s Report
    AttachmentSize
    PDF icon Shropshire Councillor's Report118.44 KB
  7. Finance: 25.9.7 Payments

    Consider and approve payments of accounts (see list of payments)

    AttachmentSize
    PDF icon Payments to be authorised428.97 KB
  8. Finance: 25.9.8 Accept the Bank Reconciliation as presented by the Clerk
    AttachmentSize
    PDF icon Bank Reconciliation645.19 KB
  9. Finance: 25.9.9 Review expenditure against budget year to date
    AttachmentSize
    PDF icon Budget Monitoring451.22 KB
  10. Finance: 25.9.10 Council to approve new 2 year mobile phone contract

    (£1.21 pm cheaper)

  11. Finance: 25.9.11 Local Government Services Pay Agreement 2025/26

    Council to approve increase to pay for Clerk backdated to April 2025

  12. Audit: 25.9.12 Receive and accept completion of limited assurance review
  13. Audit: 25.9.13 Agree “Notice of Conclusion of Audit”

    including reasonable fee and date/period of publication

  14. 25.9.14 Clerk's report on Actions from the meetings on 8 July 2025:

    MINUTE NUMBER

    RESOLUTION/AGREED ACTION

    TASK COMPLETE

    COMMENTS

    25.7.10

    Clerk to monitor publication of DPI forms

    Yes

    All now published except Cllr R Davies

    25.7.14

    Clerk to write article for Village Views and Facebook page requesting information on paths which require additional maintenance.

    Yes

    See 25.9.22

    Cllrs Hotchkiss and R Davies to review suggestions in J Glover’s email of 8 July

     

     

    Cllr Long to inform J Glover of effort which has been put into trying to achieve Pitchford to Acton Burnell footpath.

     

     

    25.7.15

    Clerk to submit support for 25/02242/FUL on SC planning Portal with note that plans should be updated to show splay at entrance to south and adjustment to wall to allow this.

    Yes

    Revised plans published 30/07/25

    25.7.17

    Clerk to submit response to SC call for information

    Yes

     

    25.7.18

    Clerk to submit response to post election survey

    Yes

     

  15. PC Working Documents: 25.9.15 GDPR
    • 25.9.15.1 Publication Scheme
    • 25.9.15.2 Information scheme and schedule of fees
    • 25.9.15.3 Personal Data Management and Audit Policy
    • 25.9.15.4 Subject Access Request Policy
    • 25.9.15.5 General Privacy Notice
    • 25.9.15.6 Information Technology Policy
    • 25.9.15.7 Data Processing Log
  16. PC Working Documents: 25.9.16 Health and Safety Policy
  17. PC Working Documents: 25.9.17 Investment Strategy and Policy
  18. PC Working Documents: 25.9.18 Financial Reserves Policy
  19. Highways Matters: 25.9.19 Clerk to update Council on any Highways Matters
  20. Highway Matters: 25.9.20 Frodesley 30mph Traffic Regulation Order update
  21. Rights of Way 25.9.21 General issues
  22. Rights of Way 25.9.22 Maintenance

    Council to discuss specifications for clearing rights of way and the feedback Clerk has received from local residents

  23. Planning: 25.9.23 New planning applications for which consultation date has already passed

    Ref: 25/02529/FUL  (validated: 08/07/2025)
    Address: Spring Lodge, 4 Frodesley House Farm Barns, Frodesley, SY5 7HD
    Proposal: Installation of solar panels to workshop roof
    Status: Permission granted

    Ref: 25/02530/LBC  (validated: 08/07/2025)
    Address: Spring Lodge, 4 Frodesley House Farm Barns, Frodesley, SY5 7HD
    Proposal: Installation of solar panels to workshop roof within curtilage of a listed building
    Status: Not proceeded with

  24. Planning: 25.9.24 Council to consider new planning applications

    Ref: 25/03005/FUL  (validated: 20/08/2025)
    Address: Proposed Dwelling East Of 11 Castle Barns, Acton Burnell, SY5 7EN
    Proposal: Erection of dwelling and garage

  25. Planning: 25.9.25 Clerk to update on other planning applications/notices/enforcement issues
  26. Working with Shropshire Council (SC): 25.9.26 SC transformation

    Cllr Long to update Council on meeting he attended

  27. Working with Shropshire Council (SC): 25.9.27 Memorandum of Understanding

    Council to consider its response to request to sign MOU with SC

  28. Parish Matters 25.9.28 Gov.uk domain

    Clerk to update Council

  29. Parish Matters: 25.9.29 Pitchford Village Hall Centenary Plaque
  30. Parish Matters: 25.9.30 Consultations

    Council to consider response

    • 25.9.30.1 Police PC survey
    • 25.9.30.2 Local Nature Recovery Strategy (LNRS)
  31. 25.9.31 Time, Date & Place of Next Meeting

    7.30pm on Tuesday 11 November 2025 at Pitchford Village Hall

Minutes
Download Agenda
Draft Minutes: 

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting.