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Annual Parish Council Meeting

Date
Tuesday, 12th May 2026 07:30pm

Pitchford Village Hall.

Agenda
  1. 26.5.1 Election of Chairman
  2. 26.5.2 Declaration of Acceptance of Office by Chairman
  3. 26.5.3 Election of Vice-Chairman
  4. 26.5.4 Declaration of Acceptance of Office by Vice-Chairman
  5. 26.5.5 Chairman’s Welcome
  6. 26.5.6 Present & Apologies
  7. 26.5.7 Declarations of Pecuniary or Personal Interest
  8. 26.5.8 Minutes of Last Meeting

    Confirm and accept minutes of previous meetings:

    • 26.5.8.1 Parish Council Meeting - 10 March 2026
    • 26.5.8.2 Staff Appraisal Committee Meeting - 11 November 2025
  9. 26.5.9 Staff Appraisals Committee

    Review delegation arrangements, terms of reference, appointment of members (3). Current members: Cllr Long - Chair, Cllr Harrison and Cllr Ball.

  10. 26.5.10 Staff Grievance Committee:

    Review delegation arrangements, terms of reference, appointment of members (3). Current members: Cllr Culliss - Chair, Cllr Morgan and Cllr Hotchkiss; Reserve: Cllr Faulkner.

  11. 26.5.11 New Committees and Task and Finish Groups:

    Consider requirement for any other new committees or task and finish groups and decide delegation arrangements, terms of reference and members

  12. 26.5.12 Local Area Committee

    Appoint 2 Councillors (currently Cllr Culliss and Cllr Ball)

  13. 26.5.13 Public Session
  14. 26.5.14 Shropshire Councillor’s Report
  15. 26.5.15 Internal Controls review
    • 26.5.15.1 Review Council’s methods of Internal Control
    • 26.5.15.2 Review bank mandates/signatories
    • 26.5.15.3 Appoint Councillor to review bank reconciliations
    • 26.5.15.4 Consider appointing Rebecca Turner as Internal auditor for 2026/27
  16. Annual Governance and Accountability Return: 26.5.16 Receive and accept the year end bank reconciliation
    AttachmentSize
    PDF icon Year End Bank Reconciliation 2025/26715.1 KB
  17. Annual Governance and Accountability Return: 26.5.17 Receive and note the Internal Audit Report
    • 26.5.17.1 Consider recommendations from report including GDPR training for Councillors
    AttachmentSize
    PDF icon Internal Audit Report 2025/26329.83 KB
  18. Annual Governance and Accountability Return: 26.5.18 Approve the Annual Governance Statement
  19. Annual Governance and Accountability Return: 26.5.19 Approve the Accounting Statements
  20. Annual Governance and Accountability Return: 26.5.20 Receive and note the analysis of variances
  21. Annual Governance and Accountability Return: 26.5.21 Agree dates for Public Rights and Publication of unaudited AGAR

    (suggested 3 June – 14 July 2026)

  22. Finance: 26.5.22 Consider and approve payments of accounts

    (list to be circulated) 

    • 26.5.22.1 Approve Cllr expenses for Cllr John Long
    AttachmentSize
    PDF icon Payments to be authorised407.24 KB
  23. Finance: 26.5.23 Accept the Bank Reconciliation as presented by the Clerk
    AttachmentSize
    PDF icon Bank reconciliation713.66 KB
  24. Finance: 26.5.24 Authorise regular payments until next APCM in May 2027
    • 26.5.24.1 O2 - Clerk’s mobile phone contract – monthly DD (£13.50 pm)
    • 26.5.24.2 Clerk’s basic wage and working from home working allowance as stipulated by payroll documents – monthly BACS
    • 26.5.24.3 ICO – data protection registration fee – annual DD (£47 pa)
    • 26.5.24.4 Bank charges – Unity Trust Bank – charge for 2 current accounts (£14 pm)
  25. 26.5.25 Review expenditure against budget year to date
    • 26.5.25.1 Approve overspends on SALC, insurance, stationery
    AttachmentSize
    PDF icon Budget monitoring426.84 KB
  26. Finance: 26.5.26 Review and sign CIL neighbourhood fund monitoring form
  27. 26.5.27 Lightsource Community Benefit Fund applications

    Consider and decide whether to fund the following applications:

    • 26.5.27.1 Pitchford Village Hall – Centenary Celebrations - £475
    • 26.5.27.2 Pitchford Village Hall – Centenary Club exhibition - £377
  28. 26.5.28 General Power of Competence

    Confirm that the Council will continue to exercise general power of competence.

  29. Subscriptions to Other Bodies: 26.5.29 Review and agree the Council’s subscription to SALC (£402.86)
  30. Subscriptions to Other Bodies: 26.5.30 Review and agree the Council’s subscription to SLCC (£116)
  31. PC Working Documents: 26.5.31 Review and adopt Standing Orders
  32. PC Working Documents: 26.5.32 Review and adopt Financial Regulations
  33. PC Working Documents: 26.5.33 Review and agree Register of Assets
  34. PC Working Documents: 26.5.34 Review and agree Risk Management Policy
  35. PC Working Documents: 26.5.35 Review and agree Staff Grievance Policy and Staff Disciplinary Policy

    (included in Staff Grievance Committee Terms of Reference)

  36. PC Working Documents:26.5.36 Review and agree Financial Risk Assessment, General Risk Assessment and GDPR Risk Assessment
  37. PC Working Documents: 26.5.37 Review and agree Provisions of Insurance
  38. 26.5.38 Clerk’s Report

    Clerk’s Report on actions from the meeting on 10 March 2026

    MINUTE NUMBER

    RESOLUTION/AGREED ACTION

    TASK COMPLETE

    COMMENTS

    26.3.6

    Clerk to write to Stuart Anderson MP to highlight issue of condition of highways

    Yes

    Response received and circulated

    26.3.6

    Clerk to write to Andy Oliver regarding number of issues and complaints.

    Yes

    Response received and circulated

    26.3.6

    Clerk to put article in next Village Views and on Facebook group on how to claim from Shropshire Council for damage to vehicles caused by potholes

    Yes

     

    26.3.13

    Clerk to put in article on Village Views again and on Facebook page requesting volunteer drivers

    Yes

    2 people have offered to volunteer

    26.3.13

    Clerk to request grit bin by church is filled

    Yes

     

    26.3.15

    Clerk to submit article to Village Views about recent car accident highlighting location as location to take care

    Yes

     

    26.3.17

    Clerk to write to Church Stretton P3 group to thank them for recent work on woods near Pitchford

    Yes

     

    26.3.17

    Cllr Naylor to ask where Golding path is on SC’s list to be submitted to Secretary of State

     

     

    26.3.20

    Clerk to turn off forwarding from old Councillor emails to reduce SPAM being forwarded to new accounts

    Yes

     

    26.3.21

    Clerk to write to MP regarding Shropshire UK Shared Prosperity Fund Programme

    Yes

    Response received

    26.3.22

    Clerk to book Village Hall and invite Phil Nock, Rural Crime Officer to attend Annual Parish Meeting

    Yes

     

    26.3.23

    Clerk to respond to Three Hill Ford Stages Consultation

    Yes

     

     

  39. Highways Matters 26.5.39 Clerk to update Council on any Highways Matters
  40. Right of Way: 26.5.40 Clerk to update Council on any Right of Way Matters
  41. Right of Way: 26.5.41 Council to consider resident feedback on footpath in Pitchford
  42. Planning: 26.5.42 Council to consider new planning applications

    Ref: 26/01191/CPL (validated 30/03/26) for information only
    Address:  Stone House, 2 Evenwood, Cound Moor, SY5 6BB
    Proposal: Application for a Lawful Development Certificate for erection of single storey extension

    Ref: 26/01208/LBC (validated 30/3/26) consultation period ended
    Address:                 2 Frodesley House Farm Barns, Frodesley, SY5 7HD
    Proposal:                Replacement timber front door

    Ref: 26/01478/FUL (validated 24/4/26)
    Address:  June Cottage, Frodesley, SY5 7HF
    Proposal:                Installation of an EV charger

    Ref: 26/01479/LBC (validated 24/4/26)
    Address:  June Cottage, Frodesley, SY5 7HF
    Proposal:                Installation of an EV charger

  43. Planning: 26.5.43 Clerk to update on other planning notices or applications
  44. 26.5.44 Neighbourhood Governance Pack

    Council to decide whether to table the motion included in pack and contact MP and Shropshire Council as outlined in pack

    AttachmentSize
    PDF icon Neighbourhood Governance Pack286.92 KB
  45. Parish Matters 26.5.45 Police force merger consultation – Council to consider response
  46. Parish Matters: 26.5.46 Volunteer drivers

    Council to consider next steps

  47. 26.5.47 Time, Date & Place of Next Meeting

    Tuesday 7 July 2026, 7.30pm at Pitchford Village Hall

  48. 26.5.48 Agree provisional dates and location of meetings to May 2026:
    • Tuesday 8 September 2026 at Pitchford Village Hall
    • Tuesday 10 November 2026 at Pitchford Village Hall
    • Tuesday 19 January 2027 at Pitchford Village Hall
    • Tuesday 9 March 2027 at Pitchford Village Hall
    • Tuesday 11 May 2027 at Pitchford Village Hall
Agenda (document)
PDF icon Public notice and agenda
Download Agenda

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

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